Below is a sample Launch Timeline for PPPs who have a YourMatch site. Please use this timeline to help guide you through the process. Setup of your YourMatch site has been broken down into the following phases:
Keep note of any goal/project dependencies and comments (italicized under the project name), as well as responsible parties required to ensure a timely response.
Feel free to contact your Client Relations Manager with any questions about this process!
Site Building
GOAL or PROJECT
|
RESPONSIBLE PARTY
|
Schedule Welcome Meeting
|
CRM
|
Define Subdomain name
Only if purchasing a YourMatch Site
URL will appear in the following format: name.volunteermatch.org
|
Business Contact
Signoff Contact
|
Provide branding requirements |
CRM |
Delivery of all assets: - Banner - Colors - Custom Assets - Logo (for branded HTML Emails)
Only if purchasing a YourMatch Site
If Custom Branding is included: Will need to schedule assets into sprint cycle; if assets are not received in time, delivery of this step will be pushed back 1 month+
|
Business Contact
Signoff Contact
|
Provide Nonprofit Upload Template
|
CRM |
Build URL, implementing branding and deliver demo site for review
Only of purchasing a YourMatch Site
Step depends on timeliness of assets delivery and URL
|
CRM |
Round 1 Feedback
Only if purchasing a YourMatch Site
|
Business Contact |
Deliver updated demo site for review
Only if purchasing a YourMatch Site
|
CRM |
Round 2 Feedback |
Business Contact |
Deliver updated demo site for review
Only if purchasing a YourMatch Site
|
CRM |
Upload Nonprofit Accounts into VolunteerMatch
Only if purchasing a YourMatch Site
|
CRM |
Approval to push-live
Only if purchasing a YourMatch Site
|
Business Contact
Signoff Contact
|
Deliver live site
Only if purchasing a YourMatch Site
Dependent on final okay of demo site; Must be pushed live with VolunteerMatch's engineering cycle
|
CRM
Signoff Contact
|
|
|
Training
GOAL or PROJECT
|
RESPONSIBLE PARTY
|
Site Admin Training
Only if purchasing a YourMatch Site
This training will cover all of the customizing featured that full site administrators will have access to
|
CRM |
Special Event Manager Training
Only if purchasing a YourMatch Site
This training is for anyone who will be managing events or posting projects from your teams
|
CRM |
Nonprofit Account Training for main contact and affiliates |
CRM |
Approval to push-live
Only if purchasing a YourMatch Site
|
Business Contact
Signoff Contact
|
Live Deployment
Only if purchasing a YourMatch Site and dependent on final approval
|
VolunteerMatch + Client
Signoff Contact
|
Launch!
Only if purchasing a YourMatch Site
Once everything is live, you may launch at any time. Please let the VolunteerMatch Team know when you plan to launch so that we can watch any traffic spikes.
|
Business Contact
Signoff Contact
|
|
|
Your Business Contact: The individual at your company directly in contact with VolunteerMatch or overseeing the site launch
Your Signoff Contact: Any individual at your company who needs to approve certain projects before moving forward
CRM: Your VolunteerMatch Client Relations Manager
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